As an employer, you'll want to spell out what your company considers appropriate Internet and email usage and what is strictly prohibited (like viewing pornography or sending harassing messages). Train your managers and supervisors about how to establish and maintain the expectations and policies of your workplace. Internet usage - for the purpose of this policy internet usage includes accessing websites, email, peer to peer networking and data sharing and "internet" has a corresponding meaning. Include this template in your Employee Handbook. The Best Policy is to Have a Policy Perhaps you allow employees to use the Internet while on the job. Having a workplace Internet and email policy in place for your small business is important. Internet Usage Policy Questions. Make employees aware that any internet use at work is not private. You can write your own acceptable use policies or customise our sample documents for your business: sample acceptable internet use policy; sample acceptable email use policy Improper use of technology by your employees puts your organization at risk of cybersecurity threats and causes undesirable distractions. It is important for employers to lay down ground rules when it comes to the use of the Internet at work through implementing an internet usage policy. Our sample internet use policy template is designed to help you create an internet use policy that works for your business. The policy should be easy to read, concise and say clearly if you allow staff to use the internet and/or email for their own personal purposes. Train them to recognize when an employee might be abusing internet time or sites at work. It is commonplace now for people at work to use email as readily as using the telephone, and Internet access is often part of the set up of a company workstation. The company does not hold any responsibility for the loss of mobile phone brought into the workplace. • Section 1: Access and Review of E-Mail Communications and Internet Usage. Reports show that the absence of such a policy can lead to sexual and racial harassment claims, workplace lawsuits, trademark and patent infringement suits. Use of the internet by employees of [business name] is permitted and encouraged where such use supports the goals and objectives of the business. Training in workplace policies should be a mandatory part of the on-boarding process, and copies of the policies should be stored in easy-to-find locations. Use progressive discipline with employees who repeatedly violate your expectations and trust. This Internet Usage Policy is applicable to each employee of [COMPANY NAME], which requires computer and Internet access for their work. Policy Statement . INTERNET, E-MAIL, AND COMPUTER USE POLICY . For this reason, a lot of employers try to limit how employees make use of the Internet within the office, and the way to do that is by creating an Internet usage policy. A computer usage policy can save your organization from a lawsuit. The purpose of the Workplace Surveillance Policy is to ensure that a transparent environment exists within (company) with regard to surveillance and that (company) complies with the requirements of the Workplace Surveillance Legislation (the Legislation). 5 tips for managing email and internet use in the workplace. The law, however, has answered differently to this point. Please review the entire policy before starting the step-by-step process. An Internet usage policy is a necessity for any workplace where employees have access to the Internet. Policy The use of XYZ Company (Company) electronic systems, including computers, fax machines, and all forms of Internet/intranet access, is for company business and for authorized purposes only. workplace e-mail and Internet use. Urge employees to limit personal internet use and ensure everything they do online in the workplace is legal, ethical and appropriate (and explain what these mean). What is an Internet policy? Acceptable internet use policy - sample template. Also, the memo will address a proposal of two policies that might be used to prevent the abuse of internet by the employees. In fact, employers are generally able to monitor your internet usage without an express personnel policy on the matter. Policies and Procedures for Internet and Social Media Use. Company employees are expected to use the Internet responsibly and productively. I did not produce the desired results as an excessive use of the internet was observed which meant a change of policy. Workplace Policies. The purpose of this policy is to help us all get the most out of the advantages cell phones offer our company while minimizing distractions, accidents, and frustrations improper cell phone use can cause. Employees should use work e-mail accounts strictly for work communication, not personal communication. Employees often mistakenly believe that their use of the Internet and e-mail at the workplace is private when, in fact, courts have found no reasonable expectation of privacy in such use and have consistently permitted employers to monitor and review This article shows why it's important to have an internet usage policy … A clear policy will contain sanctions to be taken against the employees to discipline for misuse of the Internet within the workplace. Detailed Company Cell Phone Policy: The [company name] cell phone policy offers general guidelines for using personal and company cell phones during work hours.. Employers also know that the Internet is a very powerful tool that allows everyone to share or acquire information at any given point in time. There is an obvious need to computer and network usage in the workplace; an effective computer and network usage policy, with the assistance of sensible monitoring tools can help address a number of real problems that are costing businesses thousands of dollars in lost productivity every day. For the use of the internet and email on the phone, email and internet policy must be used. To ensure security, avoid the spread of viruses & malware, and to maintain The Company’s Internet Usage Policies or Acceptable Use Policies, employees may only access the Internet through a computer attached to The Company's network and approved Internet firewall or other security device(s). Each employee must comply with the rules listed in the policies. Earlier we had adopted a very lenient policy which included carrying of smartphones at the workplace. It would be significant only if the company prevents internet abuse at all levels. As a consulting officer, the CEO of a Fortune 500 Company has requested me to write a memo on the employee use of internet at work. The new policy will now make employees available not … As every company is different, it's important to consider how you work with data and write a policy to suit your circumstances. The policy … 3. A workplace policy requires proper implementation to be effective, which means making sure staff are aware of the policy and its implications. With Internet policies, disciplinary actions can be outlined for employees who abuse their Internet privileges in the workplace. Scope This policy applies to all employees, consultants, contractors and volunteers. Internet and Email Usage Policy..the Company must make very clear any restrictions on email or internet use at work.. Sample acceptable use policies. Below is a free computer policy you can use for your organization. Policy and Rules on Internet and Email Use 1. You can use our internet use policy template as a starting point and customise it as required. Computer, E-mail, and Internet Usage Policy Instructions The following provision-by-provision instructions will help you understand the terms of your computer, e-mail, and internet usage policy. Your workplace policies help you build a lawful and pleasant workplace where your employees can thrive. ACCESSING THE INTERNET. Memorandum POLICIES FOR INTERNET & TECHNOLOGY USE IN THE WORKPLACE 1. our staff and our students) access to the internet. The Internet is a central part of today's economy, especially in terms of e-commerce, and also communication and research. Standard for many companies around the world, Internet policies help define appropriate Internet use in the workplace. The laws on employment relationship and on electronic communications, and the doctrine of vicarious liability entail risk for the University in that we allow our members (i.e. POLICY ON THE INTERNET 3 the company safeguards the general elements of privacy. Utilizing the Internet is allowed and supported as long as the purpose of such usage is to meet the goals of the company. Sample Internet Usage Policy. The convenience of e-mail makes it necessary in the workplace, but your Internet use policy should address the proper way to use e-mail. If you regularly use the Internet in your workplace, you can implement an Internet Policy to outline for your employees what you expect when they go online. The internet technology law that governs work internet usage gives individual employees extremely limited privacy rights. You provide Internet access to employees to hopefully allow them to be more productive. 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